Skip to content
Inc. 5000 Listed - 2022 & 2023!

Donor Data Retention

Last modified: December 6, 2018
You are here:
Estimated reading time: 1 min

How long should you keep records of donations?

Best-practice document retention guidelines dictate at least seven years.  For 501(c)(3) public charities, donor records must be kept for a minimum of 5 years in order to calculate the required public support test on IRS Form 990.  The reality is, however, it’s a pretty good idea to retain all such financial documentation permanently.  Since most such record-keeping is done in a digital format these days, whether in a donation-tracking program (like Kindful), or in a simple Excel spreadsheet, there is really no reason why donation data cannot be permanently retained.

A variation of this question often concerns church offering envelopes.  Assuming a church uses them, how long should they be retained?  Most organizations that use such physical means should be transcribing that data into a digital format in a timely manner.  If so, there is no compelling reason to keep them once the data has been digitized or otherwise recorded.

Was this article helpful?
Views: 8050

This Post Has 0 Comments

Leave a Reply

Your email address will not be published. Required fields are marked *

This site uses Akismet to reduce spam. Learn how your comment data is processed.

Back To Top